Terms of Service
1. The agreement
These terms govern use of the HRlume platform, currently built and run by an individual developer, not (yet) through a registered company. By creating an account or using the service you accept them. If you accept on behalf of a company, you confirm you are authorised to bind it.
2. The service
HRlume is a hosted HR platform, currently offered free while it's built toward general availability. Which modules you may use — core HR, leave, recruiting, performance, documents, assets, surveys, knowledge base — depends on the licence issued to your organisation. We may add, change or retire features, and will give reasonable notice before removing anything material.
3. Accounts and access
Accounts are created by your organisation's administrator. You are responsible for keeping your credentials confidential and for activity under your account. If you believe an account has been compromised, tell us promptly through our contact form and select “Security and compliance”. Administrators are responsible for who they invite and what access they grant.
4. Price
HRlume is currently free — there is no billing, no paid tier, and nothing in these terms about payment applies yet. If and when a paid plan is introduced, this section will describe it and you will be notified before any charge applies to your account.
When a licence expires or is not renewed, the affected modules become read-only rather than inaccessible, so that a gap in renewal never makes your data disappear. A revoked licence blocks access.
5. Your data
Your data stays yours. We claim no ownership of the content your organisation puts into HRlume, and we do not sell it or use it to train machine-learning models. We process it to run the service, as described in our Privacy Policy. You can export your data at any time while your account is active.
6. Acceptable use
You agree not to:
- upload unlawful content, malware, or anything you have no right to store;
- attempt to breach or probe the security of the service or another tenant's data;
- resell or provide the service to a third party except as your licence permits;
- use the service to process data you have no lawful basis to process;
- place unreasonable load on the platform through automated means.
Good-faith security research is welcome — report findings through our contact form and select “Security and compliance” rather than disclosing them publicly. We will not pursue you for good-faith research.
7. Third-party integrations
Connecting Telegram, Slack, Google or Microsoft sign-in, Google or Outlook Calendar, your own SMTP server, or any other external service is your choice, and your use of those services is governed by their terms, not ours. We are not responsible for their availability, and enabling them may send your data to them.
8. Availability
This is an early-stage, free project. We aim for high availability but make no uptime guarantee at this stage — there is no service-level agreement. Maintenance, third-party outages, and events outside our reasonable control may interrupt access.
9. Self-hosted deployments
Where HRlume is deployed into your own Cloudflare account, you are responsible for that infrastructure, its configuration and its costs. We supply the software and the licence; availability and backups of that deployment are yours to manage.
10. Termination
You may stop using the service at any time. We may suspend or terminate access for material breach of these terms, after giving notice and a reasonable chance to fix it. On termination we delete your data as described in the Privacy Policy.
11. Warranties and liability
The service is provided "as is", free of charge, to the fullest extent permitted by law, with no warranty of any kind. Nothing in these terms limits liability for death or personal injury caused by negligence, for fraud, or for anything else that cannot lawfully be limited. Subject to that, we are not liable for indirect or consequential loss, or for loss of profits, revenue or data, and our total liability in any twelve-month period is limited to the fullest extent a free service may lawfully limit it.
12. Governing law
A specific governing law and jurisdiction will be named here once HRlume operates through a registered legal entity. Until then, nothing here overrides any mandatory protection you're entitled to under the law that already applies to you.
13. Changes
We may update these terms. Material changes will be notified to account administrators by e-mail at least 30 days before they take effect. Continuing to use the service after that constitutes acceptance.
14. Contact
Questions about these terms can be sent through our contact form. Select “Terms and legal” so the request is identified correctly.